James City County Police Department requested and was authorized funds in the County’s Fiscal Year 2020 Budget to commence the purchase 14 in-car camera systems. The department is prepared to implement the purchase at this time.  The purchase requires the implementation of a contract for a term of five years.  The first-year cost to be paid this fiscal year is $40,625 with the five-year contract amount totaling $126,865. 

The lowest procurement method found by Police and Purchasing staff for this purchase is to use a cooperative purchasing contract issued by the Texas Department of Information Resources (DIR), #DIR-TSP-3561. The Texas DIR contract contains wording allowing other localities to purchase from the Contract.

Cooperative procurement action is authorized by Chapter 1, Section 5 of the James City County Purchasing Policy and the Virginia Public Procurement Act. By participating in the cooperative procurement action, staff believes the County will increase efficiency, reduce administrative expenses and benefit from an accelerated delivery process.

Adoption of the attached resolution will allow County Administration, in collaboration with the Purchasing Division, to enter into a five-year contract with Axon Enterprises, Inc. for the purchase of 14 Axon Fleet in-car camera systems.  The first-year expenditure of $40,625 will provide for one-time purchases of routers and antennas, one year of unlimited cellular data coverage, unlimited data storage, full warranty coverage, and one-fifth the cost of the camera system.  The remaining four years paid at $21,560 each year will pay for each year of unlimited cellular data coverage, unlimited data storage, full warranty coverage, and the remaining prorated cost of the camera systems. First year funds are available within the Police Department’s current budget.

Staff recommends adoption of the attached resolution authorizing contract award to Axon Enterprises, Inc. in the amount of $126,865 for the procurement of 14 Axon Fleet in-car camera systems for the Police Department.

BJR/jh

14ICCameras-mem

Attachment